The Recruiter Productivity Report provides valuable data on time spent and movement made by your recruitment team. In this help article, we'll guide you through interpreting the graphs and cards in the report and provide bonus tips to optimize your recruitment process. Use the report to identify areas for improvement, set targets, and track progress over time. The Recruiter Productivity Report is a powerful tool for making data-driven hiring decisions.
Note: If you want to learn more about Filters, click here.
These include some important key folders to be measured, such as the unique leads that are moved to Inbox, Completed, and Hired. It also shows the average how long it takes for a lead to get hired. Since one outlier data could impact the overall average, the Median Days to Hire are included to have another point of comparison.
The Folder Movements funnel chart presents the movement of the leads based on the arrangement of the folders. If you want to arrange the sequence, go to Company Settings, then Folder Settings.
Activities by Mover
The different movers in the graph above are as follows: Autoflow, Automated, Moved by Manager, and Workday. This graph helps you see who is doing most of the leads’ movements.
This chart has a drill-down feature; if you hover through a certain portion of the chart, you will see a more detailed view presenting the Activity Date, Activity Count, and Movement By.
Sankey chart: Leads Activities
The Leads Activities Sankey chart presents the flow of your lead. The lead starts at No Folder; then moves to Inbox, and so on.
Hover your mouse over the flow to see how many were moved from the source folder (left) to the destination folder (right). You may also click and drag some of the flows to arrange them in a more appealing view.
Rejected Reason and Shortlisted Reason
Rejected reason and shortlisted reason. We only gather data if the lead was moved to rejected; that is the only time their information will be registered to rejected.
Time in Folder
This table shows how long the lead stayed in a specific folder. Again, the folder sequence follows the Company Settings > Folder Settings arrangement.
If you’re interested in the fastest time it took to move a lead from a certain folder, read MIN Time in Folder; for the longest, MAX; for the mean, AVG; and for the middle value, MED.
Recruiter’s Activities Distribution
This treemap chart will help you see who is doing most of the manual movements among your recruiters. If you click on the specific recruiter, the data in this Tab will change so that you can track what your specific recruiter did.
Tip: Maximize the Position Title feature in the “My Account Settings” so that you can group the recruiters together.
Processing Volume per Recruiter
This table answers the following questions: How many leads were moved per recruiter based on the date range selected? How many of these are unique? What is the average and median time for the recruiters to move a lead to another folder?
Action by Recruiter vs. Assigned Recruiter
In this table, you will see the activity count performed by a specific recruiter and if the leads that they moved are assigned to another specific recruiter.
Definition of Terms
You can head to this section if you'd like to learn more about the definition of the words used in the Recruiter Productivity Report tab.
📝 Additional Tips
The movement considers the folders only, not reflecting the campaign. If an activity like “movement from Campaign A - Completed Folder to Campaign B - Completed Folder” is performed, this activity will not register.
The Activity Date pertains to when the folder movement has happened, while the Invitation Date pertains to the start date of leads who have had folder movement for the past five months. This means that this dashboard does not contain all the leads from the available Invitation Date range.
The Invitation Date was made available to this dashboard so that you have the option to filter the leads who were recently added (in the past five months) and filter out leads who were added longer than five months ago.
This section is only concerned with the number and not the name of the leads in the inventory. The number helps you see the overall picture based on the recruiters' actions performed/not performed.
Use the Recruiter Title/Position Title of the recruiters’ user accounts so that you can group them and consider the combined productivity of the team.
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