The Requisition Management System supports two types of users: Admin Users and Member Users.
These roles define who can create, view, edit, or approve requisitions within the platform. This distinction also ensures that access is secure, transparent, and limited to relevant stakeholders, while still giving administrators full visibility and control.
Admin Users
Admin Users have full visibility and control across the system, allowing them to view or take action on any requisition.
Admin users can:
View all confidential and non-confidential requisitions under the “All Requisitions” section.
Be assigned both confidential and non-confidential requisitions for approval.
Typical Admins include:
HR or Recruitment Operations Managers
Department Heads
System Administrators
Admin permissions include:
Viewing all requisitions across the organization
Creating new requisitions
Approving or rejecting requisitions
Managing users and permissions (adding or removing members or admins)
Editing system settings, workflows, and templates
Admins act as the owners and guardians of the requisition process, ensuring consistency and governance across teams.
Member Users
Member Users have access that’s limited to their direct involvement in the requisition process. They can only see or interact with requisitions they created themselves or were specifically added to (for review or approval).
Confidential Access Rules for Members:
If a member’s confidentiality setting is set to “No”, they can only see non-confidential requisitions under the “All Requisitions” section.
They can only be assigned non-confidential requisitions for approval.
Members with confidentiality set to “Yes” can also see and act on confidential requisitions they’re directly involved in.
Typical Members include:
Hiring Managers
Recruiters
Department Coordinators
Member permissions include:
Creating new requisitions
Reviewing and approving requisitions they are assigned to
Viewing the status of requisitions they’re involved in
Members cannot manage other users or access requisitions outside their assigned scope.
User Management
Only Admin Users can:
Add or remove users (either Admins or Members)
Modify role assignments (e.g., promote a Member to Admin)
Access Summary
Action | Admin Users | Member Users |
View all requisitions | ✅ | ✅ |
Create a requisition | ✅ | ✅ |
Approve assigned requisitions | ✅ | ✅ (if assigned) |
Add/remove users | ✅ | ❌ |
Manage workflows or permissions | ✅ | ❌ |
